Payroll Specialist

Key Duties and Responsibilities
The essential functions include, but not limited to the following:

• This position is responsible for processing bi-weekly payroll for multi-states as well as responsible for HR administrative tasks.

• Analyzes a variety of payroll related information (e.g., timesheets, wage garnishments, 401K, and withholding tax exemption certificates, etc.) for the purpose of ensuring accurate distribution of funds of payroll.

• Occasionally on-boards new employee records which include verifying employees are set up in the appropriate tax location to ensure accuracy of all payroll tax deductions.

• Assist with maintaining employees’ master data in PR/HR system by analyzing and processing employee Personnel Action Forms (PAF’s) for organization or approving workflow requests in PR/HR system, including status changes, rate changes, terminations, additional other pay rates or duties, leaves of absence, and transfers.

• Reviews payroll data such as hours worked and employee absences from time sheets and other records within the PR/HR time management system.

• Secures and ensures proper approvals are in place for additional wage payments such as bonuses and additional incentives,

• Processes requests from company locations or HR for manual payroll checks/payments as needed for terminations, corrections, and missed payments, following all established procedures/practices for recording, storing, and reporting. Ensures stop payments or reversals are in place prior to reissue of incorrect pay amounts.

• Prepares and processes garnishments including response to agencies as needed, verifying garnishment amounts and prioritizing as needed and per established laws, setting up deduction into PR/HR system, sending proper notifications to all necessary parties and preparing/maintaining garnishment file for employee.

• Research discrepancies of payroll information and/or documentation (e.g., W-4 forms, timesheets, PTO, direct deposit requirements, etc.) for the purpose of ensuring accuracy.

• Assists employees in establishing and resetting passwords to the PR/HR system to access online pay stubs and personal information.

• Assists Human Resources Director in keeping payroll procedures up to date.

• Ability to practice an important level of confidentiality.

• Help facilitate our annual open enrollment.

• Payroll reporting and reconciliation (i.e., weekly, bi-weekly, monthly, quarterly, etc.).

• Perform other duties and projects as assigned.

Preferred Qualifications (Knowledge, Skills, and Abilities)

• Proficiency in Microsoft Office products, preferably excel.

• Inova/UKG experience.

• Task oriented

Required Qualifications (Knowledge, Skills, and Abilities)

• One to three years of payroll or finance experience.

• Bachelor’s degree

• Fundamental Payroll certification (FPC) would be a plus along with previous payroll knowledge.

• Accounting experience in reconciliation and payroll knowledge, skills, and abilities)

• High school diploma or equivalent.

• Knowledge of reporting/analytical experience.

• Familiarity with working with federal and multi-state requirements.

• Manage time and accept changing priorities.

• Excellent analytical and math skills.

• Strong organizational and people skills.

• Ability to work with the pressure of deadlines.

• Clear written and verbal communication

BENEFIT WE PROVIDE YOU:

• Competitive compensations

• Career development

• 401K Plan with Employer match

• Medical, Dental, Vision, Disability Coverage, Basic Life Accidental Coverage and Life.

• Paid vacation, sick and holidays

• Apartment discount program

• Supplemental Insurance Benefits with Colonial Life

• Incentive and reward programs

• Employee Assistance Program